Registrar

University Policy on Adding and Dropping Classes

Purpose:
 The purpose of this policy is to outline the procedures and deadlines for adding and dropping classes at [University Name], ensuring that all students have the opportunity to adjust their schedules while maintaining academic and administrative consistency.

Adding Classes:

  1. Eligibility to Add Classes:

    • Students are eligible to add classes to their schedules at the beginning of the term, subject to class availability and prerequisites.

    • Students can only add classes through the official university registration system.

  2. Dates for Adding Classes:

    • Fall/Spring Semesters: Students may add classes until the fifth day of the semester (by 5:00 PM).

    • Summer Terms: Students may add classes until the third day of the term.

    • Late Adds: After the standard add/drop period, students may request to add a class through a formal petition process. Petitions must be submitted to the Registrar’s Office and will only be approved for exceptional cases.

  3. Process for Adding Classes:

    • Students may add classes through their student portal by logging in and selecting the desired course. Ensure that prerequisites are met before attempting to add a course.

    • If a class is full, students may add themselves to the waitlist (if available).

    • Students must ensure that their schedule does not exceed the maximum allowable credit hours for the term.

  4. Contact for Questions:

    • If you have questions about adding a class, please contact the Registrar’s Office at [email] or call [phone number].

Dropping Classes:

  1. Eligibility to Drop Classes:

    • Students are allowed to drop classes without penalty during the first portion of the semester, subject to the deadlines outlined below.

    Dates for Dropping Classes:

    • Fall/Spring Semesters: Students may drop classes without academic penalty up until the ninth week of the semester (by 5:00 PM).

    • Summer Terms: Students may drop classes without academic penalty until the fifth day of the term.

    • After the above deadline, students may drop classes with a "W" (Withdrawn) notation on their transcript until the twelfth week of the semester (by 5:00 PM).

    Process for Dropping Classes:

    • Students can drop classes directly through the online registration system before the deadlines.

    • After the deadline, students must submit a formal petition to the Academic Affairs Office to request a withdrawal with a "W" notation.

    • Students may not drop courses after the final withdrawal deadline unless there are extenuating circumstances, such as medical emergencies, and must provide supporting documentation.

    Contact for Questions:

    • If you have questions about dropping a class, please contact the Registrar’s Office at registrar@affinity.edu or call 555-555-5555.

Additional Notes:

  • Financial Impact: Dropping or adding courses may affect tuition costs. Students should review their billing statement after any changes and consult with the Financial Aid Office for potential impacts on scholarships, loans, or grants.

  • Full-Time Enrollment Status: Dropping below the full-time credit hour requirement (typically 12 credit hours for undergraduate students) may affect enrollment status, housing, or financial aid. Please consult with the Student Services Office if you anticipate dropping below full-time status.